Writing About Music

There are a number of ways to integrate music notation into text. See, you can do this:

Best practice, the text is set in a text-editing program, such as Word or Word Perfect. These programs are optimized for issues related to text, with features such as spell-check, text find/replace, and easy ways to edit the text’s font, style, and so on. For informal final products, such as exercises for students, a good word processing program might be all you need.

For more formal publications (books, ads, coffee mugs, etc.), you might eventually import your text into desktop publishing software, such as InDesign or Quark. These give much more control over placement. For Web use, you might use a Web design program. This blog is created using WordPress. But I always start my writing in Word, just because it’s optimized for editing text.

Then, you have to get the notation in a form where it can be imported into the software that will eventually house all the content. All these programs have ways to import graphic files. In Word, you can choose Insert > Picture > From File. Some programs use other terminology, such as Place or Set (even Browse), accessed from a menu called something like File or Import.

The notation itself has to be a graphical file: EPS, TIFF, PDF, JPG, etc. The different file formats have different strengths and limitations. EPSs provide best quality, but there are often font compatibility issues with them, which is an issue if multiple people are working with the file. TIFFs are very portable and predictable, but they distort if you change their size, and they are much larger files than EPSs. Not all formats are compatible with all software.

Anyhow, notation must somehow be converted into one of those graphical formats. Handwritten notation scan be scanned. Better, though, is to generate notation with dedicated notation software, such as Finale, and then render it as a graphic.

Finale has a Graphics tool that lets you define a notation region (drag a marquee box around what you want your graphic to be) and then “export” it from Finale (Graphics > Export Selection) to your hard drive. Then, that exported file can be imported into Word, InDesign, or whatever.

You could also use a screen capture program to grab your graphic. The Mac OS has a handy shortcut: Command-Shift-4, then drag. This lets you take a screen shot of part of your screen. I do that for this blog, mostly because it is very quick. The print quality isn’t so great (it’s a low res jpg), but it is handy for this relatively informal purpose, particularly because it is intended to be displayed on a computer screen.

Once you can integrate notation and text, you can write books, articles, classroom assignments, and much more. If you are writing for a publisher, discuss with them what the best delivery format will be, and if they have any file organization parameters. I’ll discuss some of the Berklee Press preferences for file organization in a future post.

A “pickup measure” is a running start to bar 1. Pickup measures contain fewer beats than a complete measure—often just one quarter or eighth note. Essentially, it is “measure 0.”

Measure numbers start after the pickup measure so that there is an intuitive relationship between bar numbers and musical phrases. If you’ve got a 12-bar blues, the first phrase is most intuitively referenced as measures 1 to 4, not 2 to 5. Or, in a 16-bar form, your chorus should start at bar 9, not bar 10. Most popular music is constructed in 4-bar phrases, and it is usually clearer for the measure numbers to support the song form.

In Finale, set a pickup measure via Document > Pickup Measure, and then choose the duration of the pickup measure. This will set the measure numbers correctly so that you don’t have to control it via Measure > Measure Numbers > Edit Regions.

Set a double barline between the pickup measure and bar 1, just to signal to the reader that the first physical bar is actually a pickup measure.

If your pickup note begins off the beat, perhaps on the eighth note at 4+ (subdividing sixteenths 4e+a), it’s helpful to your readers if you also give them an eighth rest, just to clarify that the pickup is off the beat. (Note that the measure number for bar 1 is generally omitted; I’m including it for illustration purposes only.)

Another issue at “measure 0” is whether to have an opening repeat symbol if the whole form repeats. Though you’ll find many examples in the field where this is omitted, best notation practice is to include it. This way, the reader has an immediate indication that the form is going to repeat.

Don’t leave it out, as below. Though you’ll see this done even by smart, caring writers, it’s not as clear as the above example.

In recent Finale versions, the contextual menu for the Repeat tool has made adding repeat symbols so easy. Just Control-click a measure or highlighted measure region, with the Repeat tool active, and choose the symbol you want.

Chord symbols used to indicate “minor” vary. C minor 7 might have three different renderings: Cmin7, Cm7, C–7.

The third of these is best rendered as an “en-dash.”

The possible dashes are:

- [hyphen], used for compound adjectives such as blue-green algae
- [minus sign on numeric keypad] minus symbol, as in -6 (in some fonts, this looks identical to either a hyphen or an N-dash)
– [en-dash], used for symbols (minor chord symbol, sometimes the negative sign), as well as ranges, e.g., A–Z or 315–19
— [em-dash], used to interrupt sentences—like this.

Making a hyphen is easy enough. Just type the hyphen key.

A minus symbol is also easy. Type the dash on the numeric keypad. Whether this looks different than the hyphen and/or en-dash will depend on your font.

To make an en-dash, on Macintosh, type Option-[hyphen]. On a Windows machine, it’s trickier. You need to use ASCII codes. To do this, type Alt, then 0150. You could also cheat and use the Character Map utility, which lets you copy it to the clipboard and then paste it where you will. In Microsoft Word only, you can use CTRL-[minus sign on numeric keypad]. You can also type [space] [hyphen] [space], but then delete the spaces.

To make an em-dash, on Mac, type Option-Shift-[hyphen]. On PC, use Alt-0151. A low tech alternative is to use two hyphens, which is how it’s done on typewriters. Word will convert two hyphens into an em-dash automatically. Or, again, only in Word, type CTRL-Alt-[minus sign on numeric keypad].

Here’s how to set Finale up to accept an en-dash in minor chord symbols.

1. Choose the Chord tool, and select Chords > Manual Input.

2. Click the note you want to add your minor chord, say C–7, and then in the Chord Definition window, type C–7 in the Chord field. You can type the dash as a hyphen or as an en-dash; hyphen is actually easier, as we will set it to automatically replace the hyphen with a proper en-dash.

3. It will ask you if you want to add it to the library. Say “OK.”

4. Click the Edit button next to “Suffix” to open the Suffix Editor.

5. In the field showing the dash, replace the displaying hyphen with an N-dash, by hook or by crook. Even click “Select” to hunt for it.

Now, when you enter C-7 for a chord, it will automatically display as C–7. My Finale course goes into some more depth on this, but at least now you can do it.

I recommend using the en-dash, as the dash of choice, because the hyphen is too easily lost (particularly with A-7) and the em-dash is too big and dorky (C—7).

If you are using the JazzText font for your chord symbols, though, just use the hyphen, as that (problematic) font doesn’t include an en-dash.

By the way, using the dash for minor is purported to have its origins at Berklee. The story goes that people were getting messier and messier with their lowercase m’s until it was just a line. I will confess to hating it at first, feeling that it was a sort of institutionalized laziness, like having class times officially start at ten minutes past the hour. But it’s grown on me over time.

These days, I prefer it to the lowercase m. The reason is that in Finale, if someone uses the JazzText font for chord symbols, the lowercase letters are actually smallcaps—in other words, just little versions of capital letters.

The problem is that another common convention is to use M for major and m for minor. But if lowercase is just a teeny tiny uppercase letter, and particularly if all chords in the chart are minor, it’s impossible for readers to know whether you intend major or minor.

My own personal preference? I like CMaj7 and Cmin7. It’s easy to tell what’s what, and they are of parallel construction. Berklee Press house style, though, is CMaj7 and C–7. They are certainly easy to tell apart. My only concerns with it are that first, the meaning of the dash is not immediately evident to all musicians (i.e., beyond Berklee), and second, so many people don’t know how to make proper en-dashes, and so use hyphens instead, which again, are difficult to read. And it’s like mixing up two different approaches: an abbreviated word and a symbol.

But if you are “in the know,” as you likely are, now that you have finished reading all this, the dash will serve you well.

Consistency, though, is important. For example, don’t have C–7 and Gmin9 in the same piece. Stick with the same symbol throughout the chart.